CDRLvue

CDRL & Contract Management

Acquisition organizations across the federal government share the common challenge of managing enormous amounts of information. Typically this data originates with the process of receiving vendor data submittals, approving them as appropriate, and then managing the process of consuming this data within the various government organizations that need it. To further complicate the scenario there are usually multiple contractors involved, which in turn causes an exponential increase in the data that requires oversight and management.

What CDRL was it?

This situation is precisely what TopVue’s CDRLvue module solves. Whereas typical approaches to the above scenario involve disjointed spreadsheets or custom databases loosely tied together with email, TopVue provides an integrated web-based approach.

When did we approve it?

On the acquisition side, this starts with the initial Data Calls themselves - with TopVue managing the process of gathering data requirements, hosting the necessary Data Requirement Review Boards (DRRB), to implementing the approved CDRL list based on the DRRB outcome. Once the approved CDRL list is available, contract vendors can actually submit data against the CDRLs via online secure contractor portals, each of which fully enforces Organizational Conflict of Interest (OCI) security restrictions. These OCI restrictions dictate that each contractor has access to only their data, with other contractor data completely locked and hidden from review or access.

Did we change the CDRL?

After the contractor uploads their submittals, TopVue's business rule engine takes action based on the type of data that's submitted, and the level of review and acceptance dictated via Blocks 7 and 8 on Form 1423 itself. Pre-defined approval routings are launched for this process, with the appropriate users being notified via email and directed to review and approve the attached submittal as appropriate. These reviews can take the form of serial and parallel tasking, with each member logging their comments and indicating their approval-decision. When submittals are approved with comments or rejected, automatic re-submittance dates are established and added to the program calendar - all of this with the only required user interaction being the actual review and commenting on the submittal itself.

Were they late on the delivery?

CDRLvue is tightly integrated with other TopVue modules, such that as a program evolves from initial acquisition, the data management capability evolves with it. Possibilities include incorporating CDRL submittals into engineering baselines, adding submittal documents to pending CCB agendas, and incorporating configuration changes into system/sub-system hierarchies as appropriate. Please see CMvue product details for further information.